PLAYZE Architects - Privacy Policy

PRIVACY POLICY

29.01.2025

PLAYZE SWITZERLAND GMBH, PLAYZE BERLIN GMBH, PLAYZE TIMBER GMBH AND PLAYZE CHINA CO., LTD

Thank you for your interest in our services. We take the protection of your privacy very seriously. Below, you will find information about how we process your personal data. Please note that this is not an exhaustive description, and other privacy policies may apply in certain circumstances. All companies, collectively and individually, are hereinafter referred to as "PLAYZE". The websites of PLAYZE are governed by the Swiss Federal Act on Data Protection (DSG) and, where applicable, the EU General Data Protection Regulation (GDPR). Where the provisions of the GDPR apply, the relevant legal basis will be referenced.

1. CONTACT DETAILS OF THE DATA PROCESSOR

PLAYZE Switzerland GmbH
St.Alban-Vorstadt 68a
4052 Basel
Switzerland

PLAYZE Berlin GmbH & PLAYZE Timber GmbH
Schwedter Strasse 41
10435 Berlin
Germany

PLAYZE China Co., Ltd.
381 Panyu Road, Office C3
200052 Shanghai
China
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If you have any questions about our privacy policy, please send an email to info@playze.com.

2. GENERAL PURPOSES FOR PROCESSING PERSONAL DATA

We may collect personal data to display and enhance the content of our website, as well as to ensure data security.
This also includes analyzing how the website is used. Depending on the communication channel you choose, we may also process personal data for the following purposes:

Contacting you
Providing our services
Any other specified purpose

3. TYPES OF PERSONAL DATA

By default, we process the following types of personal data:

Basic information (e.g. names and addresses)
Contact details (e.g. email and telephone numbers)
Content data (e.g. text entries)
Usage data (e.g. websites visited, access times, clicking patterns)
Contractual data (e.g. payment dates)
Meta/communication data (e.g. IP addresses, device information)

4. LEGAL BASIS FOR DATA PROCESSING

We process your personal data based on the following legal grounds:

Your consent, which you can withdraw at any time (Art. 6 (1a) GDPR)
The conclusion or performance of a contract with you, or at your request prior to entering into a contract (Art. 6 (1b) GDPR)
Legitimate interests, which you may object to under certain circumstances(Art. 6 (1f) GDPR)
A legal obligation, which may arise as part of a balancing of interests(Art. 6 (1c) GDPR)

5. TRANSMISSION TO THIRD PARTIES

We ensure that legal requirements are met when personal data is processed by external processors. As a general rule, data will only be shared with third parties if it is necessary to fulfill our contract with you, if disclosure is permitted based on a legitimate interest assessment, if we are legally obligated to share the data, or if you have given your consent. Rest assured, we will never sell your data to third parties.

When personal data is shared, please note that not all recipients are located in Switzerland. As a result, your information may be processed in any country around the world.

6. RETENTION PERIOD

We process your personal data for as long as necessary to fulfill our contractual and legal obligations, or for other legitimate purposes. This includes the entire duration of the business relationship, from initiation and execution to termination, and beyond, incompliance with statutory retention and documentation requirements. Your personal data may also be retained for the period during which claims can be made against us, particularly during the statutory limitation period. Additionally, we may retain data where legally required or necessary for legitimate business purposes, such as for documentation or evidence.

Once your personal data is no longer needed for these purposes, it will generally be deleted or anonymized where possible. For operational data (e.g., system logs, meeting minutes),shorter retention periods, typically of twelve months or less, generally apply.

7. DATA SECURITY

To safeguard your data from accidental or deliberate manipulation, loss, destruction, or unauthorized access by third parties, we implement appropriate technical and organizational security measures. These measures are continuously updated and enhanced to keep pace with technological advancements.

8. DATA SUBJECT RIGHTS

Depending on the applicable data protection laws, you may have the following rights regarding your personal data:

Right to Access: You can request information about the personal data we are processing, including details such as the purposes of processing, categories of personal data, recipients to whom your data have been or will be disclosed, the intended retention period, and your rights to rectification, erasure, restriction, or objection. You may also inquire about the existence of automated decision-making, including profiling, and, where applicable, meaningful information about the data involved (Art. 15 GDPR).
Right to Rectification: You can request the correction of inaccurate or incomplete personal data we hold about you (Art. 16 GDPR).
Right to Erasure: You can request the deletion of your personal data, unless processing is necessary for exercising the right to freedom of expression, fulfilling a legal obligation, serving a public interest, or establishing, exercising, or defending legal claims (Art. 17GDPR).
Right to Restriction: You can request the restriction of the processing of your personal data if you contest the accuracy of the data, if the processing is unlawful but you object to its deletion, if we no longer need the data but you need it for legal claims, or if you have objected to the processing under Art. 21 GDPR (Art. 18 GDPR).
Right to Data Portability: You can receive the personal data you’ve provided to us in a structured, commonly used, and machine-readable format, or request its transmission to another controller (Art. 20 GDPR).
Right to Withdraw Consent: You can withdraw your consent at any time, meaning we can no longer process your data based on that consent in the future (Art. 7 (3) GDPR).
Right to Lodge a Complaint: You have the right to lodge a complaint with a supervisory authority. If you are within the European Economic Area, you can contact the supervisory authority of your place of residence, workplace, or our registered office (Art. 77 GDPR).

If Swiss data protection law applies, you may lodge a complaint with the Swiss Federal Data Protection and Information Commissioner. In Germany, the relevant supervisory authority depends on the federal state where you live, work, or where the alleged violation occurred.

A list of the data protection authorities in Germany and their contact details can be found here: www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html

9. OBJECTIONS AND WITHDRAWALS

If your personal data is processed based on legitimate interests under Art. 6 (1) (f) of the GDPR, you have the right to object to the processing of your data under Art. 21 of the GDPR. This right applies if you have specific reasons related to your particular situation or if the objection is related to direct marketing. To exercise your right to withdraw consent or object to processing, please send an email to info@playze.com.

10. DATA COLLECTION AND USE AND LOGGING OF ACCESS DATAIN SERVER LOG FILES

You do not need to provide any personal information to visit our website. When you access the site, your browser automatically sends certain data to our server, which is temporarily stored in a server logfile. This data includes information such as your IP address, the names of accessed files, the date and time of your visit, the amount of data transferred, and your internet service provider. This information is collected automatically and retained until it is deleted after a certain period. The data is processed for several purposes, including ensuring smooth website functionality, improving your browsing experience, evaluating system security and stability, and for administrative purposes. The legal basis for this processing is Art. 6 (1) (f)of the GDPR, with our legitimate interest being the aforementioned purposes. Please note that this data cannot be used by us or third parties to identify you.

11. COLLECTION AND USE OF APPLICATION DATA

We collect and process the following personal application data from you:

Surname, first name
Your address
Telephone Number
E-mail address
Application documents such as letter of application, CV, portfolio, references, certificates

Your personal application data will be collected and processed solely for the purpose of managing the application process and, if applicable, for the purpose of establishing, implementing, or terminating an employment relationship with PLAYZE, in accordance with Article 6 (1) (b) of the GDPR. Additionally, if required by law, data may be processed in the context of legal proceedings, including under Section 26 of the German Federal Data Protection Act (BDSG).

If you voluntarily provide sensitive data (such as information regarding ethnic origin, religion, or health), this will be processed in line with Article 9 (2) (b) of the GDPR.

As a general rule, your data will only be shared internally with the departments at PLAYZE directly involved in the application process. Your data will not be used for any other purpose or shared with third parties.

Please note that data transmitted via email is generally not encrypted, and it is your responsibility to ensure encryption. PLAYZE cannot be held responsible for the security of the transmission channel from the moment your application is sent until it reaches our server. However, you are welcome to submit your application by post without any disadvantage.

12. USE OF COOKIES

Our website uses cookies. Cookies are small text files that are stored on your computer or mobile device. These can be retrieved when you visit our website again at a later date. Our cookies do not contain any personal information and we do not combine the information in cookies with information from other sources.

We also use cookies to compile statistics on the use of our website and to evaluate the use of our website in order to optimise our service to you. If you visit our website again, these cookies enable us to recognise that you have visited it before. These cookies are automatically deleted after a set period of time.

The data processed by cookies are necessary for the purposes specified in order to protect our legitimate interests or those of a third party pursuant to Art. 6(1)(f) GDPR, unless another legal basis is specifically indicated.

The cookie file is stored on the user's hard drive or rejected, depending on the user's browser settings. The user can configure his browser to generally refuse to accept cookies or to display a warning message each time a cookie is received. However, it may not be possible to make full use of all the functions of the www.playze.com website if cookies are refused.

13. SOCIAL MEDIA PLUG-INS & PRESENCE

14. NEWSLETTER

You have the option of subscribing to a free newsletter. When you register for the newsletter, the data from the input mask will be saved. By entering and subscribing to the newsletter, you consent to data processing for this purpose. No data is passed on to third parties in connection with the data processing for sending newsletters. The data is used exclusively for sending the newsletter. You can unsubscribe from the newsletterat any time. To do so, use the link provided in the newsletter.

We work with Mailchimp.com for newsletters. For more information on data protection, please see Mailchimp's legal policies: https://mailchimp.com/legal/

15. DISCLAIMER

The PLAYZE website contains links to externalthird-party websites over whose content PLAYZE has no influence. PLAYZE acceptsno liability for this third-party content. The respective provider or operatorof the website is responsible for the content of the linked pages. The linkedpages were checked for legality at the time of linking. Illegal content was notrecognisable at the time of linking. Should we become aware of any legalinfringements, we will remove the corresponding link immediately. PLAYZE herebyexcludes all liability to the fullest extent permissible.

16. RESERVATION OF THE RIGHT TO MAKE CHANGES

We reserve the right to amend and supplement thisstatement at any time at our own discretion and in accordance with dataprotection legislation. Please consult this statement regularly.